Data & Billing Specialist

The Center for Healthy Families (CHF) is an innovative not-for-profit organization located in Columbus, Ohio for the purpose of engaging pregnant and parenting teens and their children in opportunities to acquire self-sufficiency capabilities of health and well-being, positive networks, education, and employment through a coordinated network of highly effective community services. For more information see

Available immediately is an exempt, salaried position to directly provide comprehensive case management, service coordination, Advocacy, Coaching and Group services to pregnant and parenting youth, ages 14-24 years old in Franklin County, Ohio. This position is grant funded through September 2018.

Job Title: Data and Billing Specialist

Program: Young Parents @ Work (YPW)

Reports to: Young Parents @ Work Program Manager

Position purpose : The primary purpose of your job position is to assist in the day-to-day program billing, database and analysis functions of the YPW program in accordance with FCDJFS/WCDBCO acceptable accounting and cost reimbursement principles relating to funding from TANF and WIOA.

Primary Responsibilities

  • Be knowledgeable of the programs and services of The Center for Healthy Families and resources it makes available to pregnant and parenting teens
  • Ensure that perspective participants have a clear understanding of the services available and the organization’s expectations surrounding their participation.
  • Assist in implementing the day-to-day functions of the YPW program as it relates to timely and accurate documentation of data.
  • Implement written policies and procedures that govern the billing functions of the YPW program.
  • Assure that participant records are appropriately completed.
  • Assist in preparing and implementation of changes
  • Audit daily records of payments for support services for program participants.
  • Assist in balancing accounts receivable, reconciling statements, preparing financial and statistical reports as needed
  • Make written and oral reports/recommendations to the Program Director concerning data.
  • Assist the YPW Program Manager to monitor the departmental progress on outcome areas.
  • Generate reports to use to monitor departmental goals and monthly task list to measure the program accountabilities.
  • Compile, analyze and present data to YPW stakeholders, including Service Managers, President’s Panel, and CHF Board Members.
  • Provide data as requested for purposes of reporting, public relations and development.
  • Produce reports on monthly, bi-monthly, quarterly, and annual basis as well as based on current grant requirements.
  • Manage the County database system, including monitoring for data accuracy, user administration, and minor changes.
  • Perform secretarial functions as necessary or directed.
  • Perform other duties as assigned.

Minimum Requirements


  • High school diploma.
  • Formal training in MS Excel, intermediate level experience
  • Intermediate experience with MS Outlook and MS Word


  • Must have, as a minimum, one (1) year experience in bookkeeping or billing environment
  • Knowledge of documentation requirements for Federal, State and/or county funding
  • Two years relevant professional and/or personal experience with data and billing. Experiential knowledge of social service agencies, and/or health care institutions, and/or community organizations


  • Some schedule flexibility, defined as night or weekend hours as needed

Preferred Qualifications


  • Bachelor’s degree in social science or a related field
  • Formal training in MS Excel, expert level experience
  • Expert level MS Outlook and MS Word


  • Experience in accounting with TANF or other governmental funding.
  • Leadership experience, or demonstrated interest in leadership
  • Bi-lingual (English and Spanish)

Essential Knowledge, Skills, Behaviors

  • Must possess the ability to plan, organize, develop, implement and interpret the programs, goals, objectives, policies and procedures, etc., that are necessary for providing sound accounting techniques.
  • Cultural competency
  • Ability to quickly learn and apply a working knowledge of organizational policies and procedures
  • Demonstrated commitment to develop self-sufficiency capabilities related to: health and well-being, positive networks, education, and employment
  • Ability to develop and maintain a positive and professional work environment
  • Willingness to engage in professional development opportunities that bring benefit to the employees professional growth and can be applied to the YPW program or the organization
  • Relationship management skills
  • Must be able to prepare financial and other records in a systematic, neat and legible manner. Analytical decision making
  • Service-oriented
  • Professional accountability
  • Communication
  • Organization
  • Interacts with compassion and patience
  • Ability to multi-task
  • Ability to work both independently and as a member of a team
  • Possess and maintain a valid Ohio driver’s license
  • Computer skills, including Internet searches, Intermediate to Expert Level MS Excel, MS Outlook, MS Word and database analysis
  • Reliable transportation to travel to service sites and other community locations for service delivery

Compensation : Competitive salary and fringe benefits.

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